(Updated) Microsoft Teams: Live transcription for Teams Rooms on Windows

Microsoft Teams Rooms on Windows will soon support live transcription, allowing users to start, stop, and view transcripts directly from the device. This feature requires a Teams Rooms Pro license and will roll out from late April to late June 2025. Admins can configure transcription policies, and users must be informed of the changes.

Updated April 25, 2025: We have updated the timeline below. Thank you for your patience.

Coming soon to Microsoft Teams Rooms on Windows: We are excited to announce that users can soon start and stop transcription as well as view the meeting transcript directly from Teams Rooms on Windows devices. This feature requires a Teams Rooms Pro license.

This message is associated with Microsoft 365 Roadmap ID 423088.

[When this will happen:]

General Availability (Worldwide, GCC): We will begin rolling out late April 2025 (previously mid-April) and expect to complete by late May 2025 (previously late April). February)

General Availability (GCC High): We will begin rolling out mid-May (previously mid-April). and expect to complete by late May 2025 (previously late April).

General Availability (DoD): We will begin rolling out early June 2025 (previously early May) and expect to complete by late June 2025 (previously mid-May).

[How this will affect your organization:]

Before the rollout: When joining a meeting on Teams Rooms on Windows, users must also join the meeting on a companion device to start transcription. Also, even when transcription has been started, users can't view the transcript from the front of room display.

After the rollout: Users can select More > Record and transcribe > Start transcription or Stop transcription directly from the Teams Rooms on Windows device. Start/stop transcription is supported in any meeting where a participant belongs to the same tenant as the organizer.

When users transcribe a Meet now or Whiteboard session initiated from a Teams Rooms on Windows device, users must ensure that they invite themselves to the meeting so that they can access the transcript after the meeting through the meeting chat on their Teams desktop or mobile app.

After transcription is started, users can show/hide the transcript panel on the front of room display in any meeting layout:

• Select More > Record and transcribe > toggle On/Off Show transcript.
• Select View > Front row > open the left/right panel dropdown > select/unselect Transcript.

Users can also set the meeting spoken language, translate the transcript, and choose to show the original language and translated language side by side, ensuring accurate and meaningful transcription.

Live transcription settings in Microsoft Teams Rooms on Windows:

This feature will be on by default and available for admins to configure. As an admin, you can allow or prevent users (including room accounts) from transcribing meetings with a policy in the Teams admin center. Learn more: Manage transcription for Teams meetings | Microsoft Learn.

NOTE: Both the meeting organizer and the transcription initiator (room account) need to have permissions to transcribe the meeting. If the meeting organizer uses Meeting options to remove the room account's permissions, the start/stop transcription button will not be available.

For room accounts with a Teams Rooms Pro license, you have the option to turn off the filtering of profanity in transcripts using this XML setting: <FilterProfaneWords>false</FilterProfaneWords>

Start/stop transcription is not supported in these scenarios:

• Teams calls including P2P, group, and PSTN calls
• External and cross-tenant Teams meetings and calls
• Third-party meetings and calls including Direct Guest Join and SIP

[What you need to do to prepare:]

After your Teams Rooms on Windows devices are updated to the latest version, configure the desired policy and setting, notify your users about this change, and update your training and documentation as appropriate. This rollout will happen automatically by the specified date with no admin action required before the rollout.