Microsoft Viva Learning: Granular permissions for academies

Microsoft Viva Learning now supports granular academy management permissions, allowing tenant admins to assign Academy Managers to specific academies. This enables delegated administration without tenant-wide permissions, improving governance. The feature is generally available, requires no pre-rollout action, and administrators should review and assign managers accordingly.

[What and why]

We're introducing granular academy management permissions in Microsoft Viva Learning.

Today, users with Manage Academies permissions can manage all academies across a tenant. With this update, tenant administrators can assign Academy Managers to specific academies. Academy Managers will only be able to manage the academies assigned to them.

This change enables delegated administration and more granular governance by allowing organizations to assign academy ownership to business units, learning teams, or content owners without granting tenant-wide academy management permissions.

[Rollout schedule]

• General Availability (Worldwide): Available now.

[Impact on your organization]

Who is affected

• Viva Learning administrators
• Academy administrators
• Users designated as Academy Managers

Platforms and services

• Microsoft Viva Learning

What will happen

• Tenant administrators can assign Academy Managers to individual academies.
• Academy Managers can manage only the academies to which they are assigned.
• Users who are assigned as Academy Managers will no longer require tenant-wide academy management permissions to manage their designated academies.
• Organizations can delegate academy ownership while maintaining centralized governance over academy administration.

[Action required and recommendations]

No action is required before rollout.

Administrators should review their current academy ownership and administration model and determine whether specific users should be assigned as Academy Managers for individual academies.

Consider communicating this change to learning program owners and administrators who currently manage academies in your organization.

Learn more

• Manage academies in Viva Learning | Viva Learning | Microsoft Viva | Microsoft Learn

[Compliance considerations]

No compliance considerations identified. Review as appropriate for your organization.