(Updated) Microsoft Teams: External presenters can manage event production controls

(Updated) Microsoft Teams: External presenters can manage event production controls

Microsoft Teams will allow trusted external presenters (federated B2B and guest users) to manage event production controls starting early August 2026. Organizers can assign these permissions via the "Who has control of production tools" setting, enabling external partners to manage attendee experiences during Teams events.

2026-08-25T16:49:29.060Z

Updated message,New feature,User impact,Admin impact

<p>Updated August 25, 2026: We have updated the timeline. Thank you for your patience.&nbsp;</p><p><b>[What and why]</b></p><p>Organizations can now allow trusted external presenters to manage Microsoft Teams event production controls. Federated (B2B) users and guest users can be assigned through the <b>Who has control of production</b> <b>tools</b> setting, enabling them to manage the attendee viewing experience during Teams events.</p><p>This feature helps organizations that work with external event producers, agencies, and third-party event management partners by allowing authorized external presenters to perform production tasks without requiring internal staff to manage the event.</p><p>This message is associated with Microsoft 365 Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?filters=&amp;searchterms=567298" target="_blank">567298</a>.</p><p><b>[Rollout schedule]</b></p><ul><li><b>Targeted Release:</b>&nbsp;Beginning in&nbsp;<b>early August 2026</b> and expected to complete by <b>early September 2026</b> (previously&nbsp;mid-August)</li><li><b>General Availability (Worldwide, GCC, GCC High, DoD):</b>&nbsp;Beginning <b>early August 2026</b> and expected to complete by <b>early September 2026</b> (previously&nbsp;mid-August)</li></ul><p><b>[Impact on your organization]</b></p><p><i>Who is affected</i></p><ul><li>Organizations that use Microsoft Teams events</li><li>Event organizers who work with external presenters, production vendors, agencies, or trusted partners</li><li>Federated (B2B) users and guest users who are invited to participate in Teams events</li></ul><p><i>Platforms and services</i></p><ul><li>Microsoft Teams</li><li>Teams events</li></ul><p><i>What will happen</i></p><ul><li>Event organizers can grant production control permissions to federated (B2B) users and guest users.</li><li>Authorized external presenters can manage production controls and determine what attendees see during an event.</li><li>The feature is available only when an organizer explicitly assigns production control access.</li><li>Existing events and configurations will not be modified automatically.</li></ul><p><b>[Action required and recommendations]</b></p><p>No admin action is required before rollout.</p><p>We recommend that you:</p><ul><li>Review internal guidance and governance policies for Teams events that include external participants.</li><li>Inform event organizers about this new capability.</li><li>Determine which external presenters, vendors, or partners should be authorized to receive production control permissions.</li><li>Update any training or documentation used by event organizers, if applicable.</li></ul><p>Organizers can use the <b>Who has control of production tools</b> setting when configuring a Teams event to grant production access to trusted external users.</p><p><b>[Compliance considerations]</b></p><table class="table table-bordered"><tbody><tr><td>Question</td><td>Answer</td></tr><tr><td>Does this change provide a new way for users, tenants, or subscriptions to communicate?</td><td>Yes. This feature enables organizations to include federated (B2B) and guest users in Teams event production workflows, expanding collaboration and communication capabilities with trusted external participants.</td></tr><tr><td>Does this change include an admin or organizer control?</td><td>Yes. Event organizers can use the Who has control of production tools setting to grant or restrict production control access for trusted external users when configuring a Teams event.</td></tr><tr><td>Can users enable or disable this capability themselves?</td><td>Yes. Event organizers can choose whether to grant production control permissions to federated (B2B) and guest users when setting up an event.</td></tr></tbody></table><p></p>