Microsoft Viva: Copilot Analytics – Manager role license requirement update for team views

Microsoft Viva Insights Copilot Analytics will remove the Viva Insights license requirement for managers to access team views starting mid-July 2026. Eligible managers and delegates can access insights based on admin settings, easing access and supporting broader adoption without impacting existing controls. No immediate action required.

[What and Why:]

We are updating Viva Insights Copilot Analytics to remove the Viva Insights license requirement for managers to access team views. After this change, eligible managers and their delegates can access manager-scoped Copilot Analytics insights without requiring an assigned Viva Insights license.

This update reduces access barriers, supports broader Copilot adoption across organizations, and enables admins to more accurately define and manage the eligible manager population—while continuing to respect existing admin controls and manager settings.

[Rollout Schedule:]

General Availability (Worldwide, GCC):  We will begin rolling out in mid-July 2026 and expect to complete by late July 2026

[Impact on Your Organization:]

Who is affected:

• Administrators and leaders using Viva Insights Copilot Analytics
• Organizations with manager-scoped insights enabled
• Users permitted through Viva Insights VFAM controls
• Tenants with at least 50 Microsoft 365 Copilot (Premium) licenses or 50 Viva Insights licenses assigned

Platforms/Services:

• Viva Insights (web)
• Microsoft 365 Copilot Analytics

What will happen:

• The license requirement for managers to access team insights views will be removed.
• Eligible managers and delegates will gain access based on admin configuration, not license assignment.
• The feature will be enabled by default.
• Admins can manage access through the Manager settings page in Viva Insights.
• Existing admin controls and manager settings will continue to be respected.

[Action Required / Recommendations:]

No immediate action is required. We recommend that you:

• Review the update and assess impact on reporting, governance, and manager access policies.
• Verify access to manager-scoped team views in Viva Insights admin settings.
• Communicate the change to newly eligible managers.
• Engage your works council or employee representatives, if applicable.

Learn more: Configure manager settings | Microsoft Learn (will be updated prior to rollout)

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.