(Updated) Microsoft Purview | Data Lifecycle Management - Power Automate integration with records management

Microsoft Purview Records Management will integrate with Power Automate starting January 2027, enabling admins to run custom workflows when retention-labeled items expire. This feature, not enabled by default, allows automated post-retention actions across Microsoft 365 services without changing existing retention settings. No immediate action required.

2026-07-14T16:16:02.290Z

<p>Updated July 14, 2026: We have updated the timeline. Thank you for your patience.&nbsp;</p><p><b>[What and Why:]</b></p> <p> Microsoft Purview Records Management will integrate with Power Automate to allow administrators to run custom workflows when retention-labeled items reach the end of their retention period. This enables automated post-retention handling using Power Automate across Microsoft 365 workloads.</p> <p>This message is associated with Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?filters=&amp;searchterms=558859" target="_blank">558859</a>.</p> <p><b>[Rollout Schedule:]</b></p> <p> General Availability (GCC, GCCH, and DoD): Rollout begins in <b>January 2027</b> (previously&nbsp;mid-July 2026)&nbsp;and is expected to complete by <b>end of January 2027</b> (previously late September 2026).</p> <p><b>[Impact on Your Organization:]</b></p> <ul> </ul><p><b>Who is affected:</b> Records Management and Compliance administrators</p><p><b>Platforms/Services:</b> </p><ul><li>Microsoft Purview</li><li>Power Automate</li><li>SharePoint Online</li><li>OneDrive for Business</li><li>Exchange Online</li></ul><p><b>What will happen:</b> </p><ul> </ul> <p></p><ul><li>New actions are available in the <b>Microsoft 365 Compliance connector</b>:<ul><li>Apply a retention label on the item</li><li>Relabel an item at the end of retention</li><li>Delete an item at the end of retention</li><li>Trigger a new instance of the flow if an item can’t be located</li></ul></li><li>Admins can select a <b>pre‑existing Power Automate flow</b> to run when a retention label expires.</li><li>Existing retention labels and retention settings are <b>not changed</b>.</li><li>The feature is <b>not enabled by default</b>; flows must be explicitly selected during retention label configuration.</li><li>There is no user impact unless administrators configure and apply flows.</li></ul><ul> </ul><ul> </ul> <p><b>[Action Required / Recommendations:]</b></p> <p> No action is required. Review internal documentation and evaluate whether to use end-of-retention workflows.</p> <p><b>Learn more: </b><a href="https://learn.microsoft.com/purview/retention-label-flow" target="_blank">Customize what happens at the end of the retention period | Microsoft Learn</a></p><p><b>[Compliance considerations:]</b></p> <p> </p><table border="1" cellpadding="6" cellspacing="0"> <tbody><tr> <td><b>Area</b></td> <td><b>Explanation</b></td> </tr> <tr> <td>Alteration of how existing customer data is processed</td> <td>Retention‑labeled content can now trigger Power Automate workflows at the end of the retention period, extending how post‑retention actions are executed.</td> </tr> <tr> <td>Retention policies, holds, or deletion workflows</td> <td>Retention labels can invoke Power Automate flows at expiration in addition to built‑in disposition actions.</td> </tr> <tr> <td>Admin monitoring and compliance demonstration</td> <td>Administrators may use Power Automate workflows to add logging, approvals, or notifications related to retention expiration.</td> </tr> <tr> <td>Third‑party or cross‑service integration</td> <td>Microsoft Purview Records Management integrates with Power Automate through the Microsoft 365 Compliance connector.</td> </tr> <tr> <td>Admin controls</td> <td>Configuration is admin‑controlled through retention label settings and selection of pre‑existing Power Automate flows.</td> </tr> </tbody></table>

(Updated) Microsoft Purview | Data Lifecycle Management - Power Automate integration with records management

Microsoft Purview Records Management will integrate with Power Automate to enable custom workflows when retention-labeled items reach the end of their retention period. This feature, rolling out mid-July to late September 2026, allows admins to automate post-retention actions without changing existing labels or impacting users unless configured.

2026-06-22T16:33:53.830Z

Updated message,New feature,Admin impact

<p>Updated June 22, 2026: We have updated the timeline. Thank you for your patience.&nbsp;</p><p><b>[What and Why:]</b></p> <p> Microsoft Purview Records Management will integrate with Power Automate to allow administrators to run custom workflows when retention-labeled items reach the end of their retention period. This enables automated post-retention handling using Power Automate across Microsoft 365 workloads.</p> <p>This message is associated with Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?filters=&amp;searchterms=558859" target="_blank">558859</a>.</p> <p><b>[Rollout Schedule:]</b></p> <p> General Availability (GCC, GCCH, and DoD): Rollout begins in <b>mid-July 2026</b> (previously&nbsp;mid-June)&nbsp;and is expected to complete by late September 2026 (previously&nbsp;late August).</p> <p><b>[Impact on Your Organization:]</b></p> <ul> </ul><p><b>Who is affected:</b> Records Management and Compliance administrators</p><p><b>Platforms/Services:</b> </p><ul><li>Microsoft Purview</li><li>Power Automate</li><li>SharePoint Online</li><li>OneDrive for Business</li><li>Exchange Online</li></ul><p><b>What will happen:</b> </p><ul> </ul> <p></p><ul><li>New actions are available in the <b>Microsoft 365 Compliance connector</b>:<ul><li>Apply a retention label on the item</li><li>Relabel an item at the end of retention</li><li>Delete an item at the end of retention</li><li>Trigger a new instance of the flow if an item can’t be located</li></ul></li><li>Admins can select a <b>pre‑existing Power Automate flow</b> to run when a retention label expires.</li><li>Existing retention labels and retention settings are <b>not changed</b>.</li><li>The feature is <b>not enabled by default</b>; flows must be explicitly selected during retention label configuration.</li><li>There is no user impact unless administrators configure and apply flows.</li></ul><ul> </ul><ul> </ul> <p><b>[Action Required / Recommendations:]</b></p> <p> No action is required. Review internal documentation and evaluate whether to use end-of-retention workflows.</p> <p><b>Learn more: </b><a href="https://learn.microsoft.com/purview/retention-label-flow" target="_blank">Customize what happens at the end of the retention period | Microsoft Learn</a></p><p><b>[Compliance considerations:]</b></p> <p> </p><table border="1" cellpadding="6" cellspacing="0"> <tbody><tr> <td><b>Area</b></td> <td><b>Explanation</b></td> </tr> <tr> <td>Alteration of how existing customer data is processed</td> <td>Retention‑labeled content can now trigger Power Automate workflows at the end of the retention period, extending how post‑retention actions are executed.</td> </tr> <tr> <td>Retention policies, holds, or deletion workflows</td> <td>Retention labels can invoke Power Automate flows at expiration in addition to built‑in disposition actions.</td> </tr> <tr> <td>Admin monitoring and compliance demonstration</td> <td>Administrators may use Power Automate workflows to add logging, approvals, or notifications related to retention expiration.</td> </tr> <tr> <td>Third‑party or cross‑service integration</td> <td>Microsoft Purview Records Management integrates with Power Automate through the Microsoft 365 Compliance connector.</td> </tr> <tr> <td>Admin controls</td> <td>Configuration is admin‑controlled through retention label settings and selection of pre‑existing Power Automate flows.</td> </tr> </tbody></table>