(Updated) Microsoft Teams Town halls: Upload custom backgrounds in Manage what attendees see

Message ID

MC1307982

Service

Microsoft Teams

Summary

Microsoft Teams now allows organizers and presenters of town hall events with Teams Premium licenses to upload custom background images in the "Manage what attendees see" feature, enhancing branding. This applies to Windows and Mac desktop, rolling out from early to mid-June 2026, with no admin action required.

Details

Updated June 15, 2026: We have updated the content. Thank you for your patience.

[Introduction]

To help organizations deliver more polished and branded town hall events, Microsoft Teams is introducing the ability for organizers and presenters to upload custom background images in the Manage what attendees see experience. This enhancement allows teams to replace default backgrounds with branded visuals—such as company logos or event-specific designs—so presenters and shared content appear consistently on brand for attendees. This feature is available for Teams events organizers with a Teams Enterprise license. This update applies to Teams for Windows desktop and Mac desktop.

This message is associated with Microsoft 365 Roadmap ID 561493.

[When this will happen]

Targeted Release: Rollout begins in early June 2026 (previously late May) and is expected to complete by early June 2026 (previously late May).
General Availability (Worldwide): Rollout begins in early June 2026 and is expected to complete by mid-June 2026.

[How this affects your organization]

Who is affected

Organizers and presenters of Teams town hall events
Users assigned a Teams Premium license
Tenants using Manage what attendees see in town halls

What will happen

Organizers and presenters can upload custom background images directly within the Manage what attendees see experience.
Uploaded backgrounds appear behind presenters and shared content in supported town hall layouts.
JPEG and PNG image formats are supported, with recommended resolution guidance shown during upload.
Custom backgrounds appear alongside existing default background options in the background picker.
The feature is enabled by default for eligible users and applies only to town hall events where Manage what attendees see is enabled.
There is no change to standard Teams meetings or webinars.

[What you can do to prepare]

No admin action is required before rollout.
Consider notifying users who organize or present town halls about this new capability.
Prepare branded background images that align with your organization’s visual identity guidelines.
Update internal documentation or event playbooks if you provide guidance on hosting town halls.
Optionally, run a test town hall event to familiarize presenters with the upload flow and attendee experience.

Learn more: Customize the event screen - Manage what attendees see in Microsoft Teams | Microsoft Support

[Compliance considerations]

Question	Answer
Does the change store new customer data?	Yes. Uploaded custom background images are stored as part of the Teams town hall event configuration.
Does the change alter how existing customer data is processed or accessed?	Yes. Background images are rendered behind presenters and shared content during the live event for attendees.

Change History

Show

Published: May 12, 2026

Last Updated: June 15, 2026

June 16, 2026 at 2:30 AM Updated

Title

(Updated) Microsoft Teams Town halls (Teams Premium): Upload custom backgrounds in Manage what attendees see

New

(Updated) Microsoft Teams Town halls: Upload custom backgrounds in Manage what attendees see

Summary

Microsoft Teams Premium will allow organizers and presenters of town hall events to upload custom background images in the "Manage what attendees see" feature, enhancing branded visuals. Rollout begins early June 2026, applies only to town halls with this feature enabled, and supports JPEG/PNG formats.

New

Last Updated Date

2026-05-27T17:09:44.440Z

New

2026-06-15T22:55:56.800Z

Body Content

Updated May 27, 2026: We have updated the timeline. Thank you for your patience. [Introduction]To help organizations deliver more polished and branded town hall events, Microsoft Teams is introducing the ability for organizers and presenters to upload custom background images in the Manage what attendees see experience. This enhancement allows teams to replace default backgrounds with branded visuals—such as company logos or event-specific designs—so presenters and shared content appear consistently on brand for attendees. This capability is available with a Teams Premium license. This update applies to Teams for Windows desktop and Mac desktop.This message is associated with Microsoft 365 Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?searchterms=561493" target="_blank">561493</a>.[When this will happen]<ul><li>Targeted Release: Rollout begins in early June 2026 (previously late May) and is expected to complete by early June 2026 (previously late May).</li><li>General Availability (Worldwide): Rollout begins in early June 2026 and is expected to complete by mid-June 2026.</li></ul>[How this affects your organization]Who is affected<ul><li>Organizers and presenters of Teams town hall events</li><li>Users assigned a Teams Premium license</li><li>Tenants using Manage what attendees see in town halls</li></ul>What will happen<ul><li>Organizers and presenters can upload custom background images directly within the Manage what attendees see experience.</li><li>Uploaded backgrounds appear behind presenters and shared content in supported town hall layouts.</li><li>JPEG and PNG image formats are supported, with recommended resolution guidance shown during upload.</li><li>Custom backgrounds appear alongside existing default background options in the background picker.</li><li>The feature is enabled by default for eligible users and applies only to town hall events where Manage what attendees see is enabled.</li><li>There is no change to standard Teams meetings or webinars.</li></ul>[What you can do to prepare]<ul><li>No admin action is required before rollout.</li><li>Consider notifying users who organize or present town halls about this new capability.</li><li>Prepare branded background images that align with your organization’s visual identity guidelines.</li><li>Update internal documentation or event playbooks if you provide guidance on hosting town halls.</li><li>Optionally, run a test town hall event to familiarize presenters with the upload flow and attendee experience.</li></ul>Learn more: <a href="https://support.microsoft.com/office/manage-what-attendees-see-in-microsoft-teams-19bfd690-8122-49f4-bc04-c2c5f69b4e16#bkmk_customize_event_screen" target="_blank">Customize the event screen - Manage what attendees see in Microsoft Teams | Microsoft Support</a>[Compliance considerations]<table class="table table-bordered"><tbody><tr><td>Question</td><td>Answer</td></tr><tr><td>Does the change store new customer data?</td><td>Yes. Uploaded custom background images are stored as part of the Teams town hall event configuration.</td></tr><tr><td>Does the change alter how existing customer data is processed or accessed?</td><td>Yes. Background images are rendered behind presenters and shared content during the live event for attendees.</td></tr></tbody></table>

New

Updated June 15, 2026: We have updated the content. Thank you for your patience. [Introduction]To help organizations deliver more polished and branded town hall events, Microsoft Teams is introducing the ability for organizers and presenters to upload custom background images in the Manage what attendees see experience. This enhancement allows teams to replace default backgrounds with branded visuals—such as company logos or event-specific designs—so presenters and shared content appear consistently on brand for attendees. This feature is available for Teams events organizers with a Teams Enterprise license. This update applies to Teams for Windows desktop and Mac desktop.This message is associated with Microsoft 365 Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?searchterms=561493" target="_blank">561493</a>.[When this will happen]<ul><li>Targeted Release: Rollout begins in early June 2026 (previously late May) and is expected to complete by early June 2026 (previously late May).</li><li>General Availability (Worldwide): Rollout begins in early June 2026 and is expected to complete by mid-June 2026.</li></ul>[How this affects your organization]Who is affected<ul><li>Organizers and presenters of Teams town hall events</li><li>Users assigned a Teams Premium license</li><li>Tenants using Manage what attendees see in town halls</li></ul>What will happen<ul><li>Organizers and presenters can upload custom background images directly within the Manage what attendees see experience.</li><li>Uploaded backgrounds appear behind presenters and shared content in supported town hall layouts.</li><li>JPEG and PNG image formats are supported, with recommended resolution guidance shown during upload.</li><li>Custom backgrounds appear alongside existing default background options in the background picker.</li><li>The feature is enabled by default for eligible users and applies only to town hall events where Manage what attendees see is enabled.</li><li>There is no change to standard Teams meetings or webinars.</li></ul>[What you can do to prepare]<ul><li>No admin action is required before rollout.</li><li>Consider notifying users who organize or present town halls about this new capability.</li><li>Prepare branded background images that align with your organization’s visual identity guidelines.</li><li>Update internal documentation or event playbooks if you provide guidance on hosting town halls.</li><li>Optionally, run a test town hall event to familiarize presenters with the upload flow and attendee experience.</li></ul>Learn more: <a href="https://support.microsoft.com/office/manage-what-attendees-see-in-microsoft-teams-19bfd690-8122-49f4-bc04-c2c5f69b4e16#bkmk_customize_event_screen" target="_blank">Customize the event screen - Manage what attendees see in Microsoft Teams | Microsoft Support</a>[Compliance considerations]<table class="table table-bordered"><tbody><tr><td>Question</td><td>Answer</td></tr><tr><td>Does the change store new customer data?</td><td>Yes. Uploaded custom background images are stored as part of the Teams town hall event configuration.</td></tr><tr><td>Does the change alter how existing customer data is processed or accessed?</td><td>Yes. Background images are rendered behind presenters and shared content during the live event for attendees.</td></tr></tbody></table>

May 27, 2026 at 6:30 PM Updated

Title

Microsoft Teams Town halls (Teams Premium): Upload custom backgrounds in Manage what attendees see

New

(Updated) Microsoft Teams Town halls (Teams Premium): Upload custom backgrounds in Manage what attendees see

Summary

Microsoft Teams Premium will allow organizers and presenters of town halls to upload custom background images in the "Manage what attendees see" feature, enhancing branded visuals. This rollout starts late May 2026, applies only to town halls with this feature enabled, and supports JPEG/PNG formats on Windows and Mac.

New

Last Updated Date

2026-05-12T01:21:20.333Z

New

2026-05-27T17:09:44.440Z

Tags

New feature,User impact,Admin impact

New

Updated message,New feature,User impact,Admin impact

Body Content

[Introduction]To help organizations deliver more polished and branded town hall events, Microsoft Teams is introducing the ability for organizers and presenters to upload custom background images in the Manage what attendees see experience. This enhancement allows teams to replace default backgrounds with branded visuals—such as company logos or event-specific designs—so presenters and shared content appear consistently on brand for attendees. This capability is available with a Teams Premium license. This update applies to Teams for Windows desktop and Mac desktop.This message is associated with Microsoft 365 Roadmap ID <a href="https://www.microsoft.com/microsoft-365/roadmap?searchterms=561493" target="_blank">561493</a>.[When this will happen]<ul><li>Targeted Release: Rollout begins in late May 2026 and is expected to complete by late May 2026.</li><li>General Availability (Worldwide): Rollout begins in early June 2026 and is expected to complete by mid-June 2026.</li></ul>[How this affects your organization]Who is affected<ul><li>Organizers and presenters of Teams town hall events</li><li>Users assigned a Teams Premium license</li><li>Tenants using Manage what attendees see in town halls</li></ul>What will happen<ul><li>Organizers and presenters can upload custom background images directly within the Manage what attendees see experience.</li><li>Uploaded backgrounds appear behind presenters and shared content in supported town hall layouts.</li><li>JPEG and PNG image formats are supported, with recommended resolution guidance shown during upload.</li><li>Custom backgrounds appear alongside existing default background options in the background picker.</li><li>The feature is enabled by default for eligible users and applies only to town hall events where Manage what attendees see is enabled.</li><li>There is no change to standard Teams meetings or webinars.</li></ul>[What you can do to prepare]<ul><li>No admin action is required before rollout.</li><li>Consider notifying users who organize or present town halls about this new capability.</li><li>Prepare branded background images that align with your organization’s visual identity guidelines.</li><li>Update internal documentation or event playbooks if you provide guidance on hosting town halls.</li><li>Optionally, run a test town hall event to familiarize presenters with the upload flow and attendee experience.</li></ul>Learn more: <a href="https://support.microsoft.com/office/manage-what-attendees-see-in-microsoft-teams-19bfd690-8122-49f4-bc04-c2c5f69b4e16#bkmk_customize_event_screen" target="_blank">Customize the event screen - Manage what attendees see in Microsoft Teams | Microsoft Support</a>[Compliance considerations]<table class="table table-bordered"><tbody><tr><td>Question</td><td>Answer</td></tr><tr><td>Does the change store new customer data?</td><td>Yes. Uploaded custom background images are stored as part of the Teams town hall event configuration.</td></tr><tr><td>Does the change alter how existing customer data is processed or accessed?</td><td>Yes. Background images are rendered behind presenters and shared content during the live event for attendees.</td></tr></tbody></table>

New

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