Email customization is now available in Site Lifecycle Management Policies

Email customization for Site Lifecycle Management policies is now generally available, allowing SharePoint admins to tailor notification emails to site owners. This feature applies worldwide and lets admins modify subject lines, message bodies, and guidance URLs without changing existing policy behavior. No action is needed if default emails suffice.

Introduction

Email customization for Site Lifecycle Management (SLM) policies is now generally available. This update allows SharePoint admins to tailor notification emails sent to site owners during policy execution. Customizable emails help organizations provide clearer, contextual communication aligned with internal governance standards.

When this will happen:

General Availability (Worldwide, GCC, GCC High): This feature is now available for all SLM policies, including Inactive Sites Policy, Site Ownership Policy, and Site Attestation Policy.

How this affects your organization:

Who is affected:
SharePoint administrators managing SLM policies.

What will happen:

• Admins can customize subject line, message body, and guidance URL in SLM policy emails.



• Default system emails are used unless custom templates are configured.
• No changes are introduced to existing policy behavior.

What you can do to prepare:

No action is required if default templates meet your needs.

• Review internal messaging and governance guidelines.
• Identify preferred language for clearer site owner communication.
• Create or update custom email content in the policy configuration flow.

Learn more: Customize email notifications

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.