(Updated) Smart Calendar available in Classic Outlook for Microsoft 365 Copilot users

Smart Calendar, integrated into Classic Outlook for Microsoft 365 Copilot users, offers AI-powered scheduling, coordination, and meeting recaps without installation. Public Preview runs from November 2025 to July 2026, with General Availability announced later. It coexists with the classic calendar and requires a Copilot license.

2026-06-17T15:51:12.103Z

<p>Updated June 17, 2026: We have extended the Preview timeline. General Availability will be announced at a later date. Thank you for your patience.&nbsp;</p><p><b>[Introduction]</b><i><br></i></p><p><i>Note: </i>You’re receiving this message because you are part of our early access program.</p><p><i>Smart Calendar</i> is the next-generation calendar experience that will be built into <i>Classic Outlook</i> for <i>Microsoft 365 Copilot</i>-licensed users. It combines the familiar Outlook interface with Copilot-powered intelligence and a modern, responsive design, making time management simpler, smarter, and more intuitive. This calendar will be available for users inside <i>Classic Outlook</i>. Once <i>Smart Calendar</i> is released, users will get an information banner in <i>Outlook Calendar</i> to <i>Try the new app</i>.</p><p></p><p>This update introduces several key benefits:</p> <ul> <li><b>Copilot Intelligence:</b> Prepare, schedule, coordinate, and recap meetings with Copilot assistance.</li> <li><b>Effortless Scheduling:</b> Create meetings using natural language, get smart room suggestions, and receive RSVP recommendations.</li> <li><b>Seamless Coordination:</b> Automatically adjust meetings and rebook rooms when conflicts arise.</li> <li><b>Follow Through:</b> Get concise recaps, transcripts, and actionable follow-ups, even for meetings you missed.</li> <li><b>No Learning Curve:</b> Built directly into <i>Classic Outlook</i>, no separate install required. <i>Smart Calendar</i> coexists alongside the classic calendar.</li> </ul> <p><i>Smart Calendar</i> helps unlock advanced time management capabilities and realize the full value of your <i>Microsoft 365 Copilot</i> investment. It offers effortless activation and minimal change management for IT teams, operating within Microsoft 365’s existing security, compliance, and data protection boundaries.</p><p><b>[When this will happen:]</b></p> <ul> <li><b>Public Preview:</b>&nbsp;Rollout begins in early November 2025 and completes by end of July 2026 (previously late January)</li><li><b>General Availability:</b> We will announce via Message center when we are ready to proceed.&nbsp;</li> </ul> <p><b>[How this affects your organization:]</b></p> <ul> <li><b>Who is affected:</b> </li><ul><li>Users with <i>Microsoft 365 Copilot</i> licenses using <i>Classic Outlook</i> (Win32).</li><li>A <i>Microsoft 365 Copilot </i>license is required to use this feature.</li><li>Some of the features are in early stages of release and may reach you later.</li></ul></ul><ul> <li><b>What will happen:</b> <ul> <li>Users will see a banner in <i>Outlook Calendar</i> inviting them to <i>Try the new app</i>.</li><p><img src="https://cxcs.microsoft.net/file/ccp/en-us/bb31d9c0-5932-477f-a4b3-1ec30985267b" style="width: 400px;" alt="user settings"></p> <li><i>Smart Calendar</i> will be available alongside the classic calendar—no replacement or removal.</li><p><img src="https://cxcs.microsoft.net/file/ccp/en-us/79a40c92-f7ee-40da-8773-8c14f9031b17" style="width: 400px;" alt="user settings"></p> <li>Copilot features will assist with scheduling, coordination, and follow-ups.</li> <li>No separate installation is required; <i>Smart Calendar</i> is built into <i>Classic Outlook</i>.</li> <li>Existing admin policies and calendar settings remain unchanged.</li></ul></li></ul><p><b>Note:</b> You may notice that in some cases the UI currently shows Copilot Calendar instead of Smart Calendar. This is expected during the early rollout phase. The name change to Smart Calendar has already been released and is gradually rolling out to all tenants. Once the update reaches your environment, the UI will reflect the new name. No action is required on your part.</p><ul> </ul> <p></p><ul> </ul> <p><b>[What you can do to prepare:]</b></p> <ul> <li>Communicate the upcoming changes and benefits to users with <i>Copilot</i> licenses.</li> <li>Ensure eligible users have <i>Microsoft 365 Copilot</i> licenses to access <i>Smart Calendar</i>.</li> <li>Encourage users to share feedback for continuous improvement.</li> <li>Update internal documentation if you detail calendar features or workflows.</li> </ul> <p><b>[Compliance considerations:]</b></p> <table border="1" cellpadding="4" cellspacing="0"> <tbody><tr><th>Compliance Area</th><th>Explanation</th></tr> <tr><td>AI/ML capabilities interacting with customer data</td><td><i>Smart Calendar</i> introduces Copilot-powered intelligence that processes meeting data to provide scheduling assistance, recaps, and follow-ups.</td></tr> <tr><td>New way of interacting with generative AI</td><td>Users can interact with Copilot via <i>Smart Calendar</i> to schedule meetings using natural language and receive intelligent suggestions.</td></tr> <tr><td>Admin control available</td><td>Admins can manage Copilot licensing and access through <i>Microsoft 365 admin center</i> and <i>Entra ID</i> group membership.</td></tr> <tr><td>User control available</td><td>Users can choose to use <i>Smart Calendar</i> or continue with the classic calendar interface.</td></tr> </tbody></table>