(Updated) Facilitator agent to be generally available in Teams meetings

Updated December 17, 2025: We have updated the timeline. Task management and document creation capabilities, previously in public preview, are now generally available. This is associated with Roadmap ID 500701.

Microsoft Purview compliance roadmap for these skills:

• eDiscovery for tasks captured in Teams Meetings will begin rolling out in January 2026, and Data Lifecycle Management (DLM) support for tasks will be introduced in the first half of 2026.
• Admins can turn off these capabilities by setting the AllowRosterCreation flag to false. Set-PlannerConfiguration -AllowRosterCreation$:$false

Introduction

Meetings should be more productive—not more work. The Facilitator agent is now generally available for Microsoft 365 Copilot-licensed users. This AI-powered agent helps keep meetings focused, organized, and action-oriented by surfacing agendas, tracking progress, and capturing key highlights in real time. It supports collaboration through a conversational interface and integrates with tools like Planner, Word, Loop, and Teams Rooms.

This rollout includes general availability for core meeting skills and public preview for task management and document creation capabilities.

This message applies to Teams for Windows desktop, Mac desktop, the web, iOS, Android, and Microsoft Teams Rooms (MTR) devices and is associated with Roadmap IDs 478611, 499891, and 500701.

• Preview: Began in March 2025 
• General availability: We will begin rolling out late September and expect to complete by end of January 26 (previously early October 2025).

Who is affected: Microsoft 365 users with Copilot licenses. Facilitator is included with a Microsoft 365 Copilot subscription license and subject to available capacity.

What will happen:

• Facilitator agent will be available for scheduled meetings and ad-hoc discussions
• The Facilitator option is available by default in the Teams meeting experience for licensed users, meaning it appears in the meeting interface if the app is allowed in your tenant. However, it is not added to meetings automatically—meeting organizers or participants must choose to enable it before or during each meeting.
• Facilitator is shipped as an app and is allowed by default, respecting existing app permission policies
• If the Facilitator app is allowed in your tenant, it will appear in the meeting UX automatically
• Users can enable Facilitator before or during meetings

Screenshot 1: Copilot License User can turn on Facilitator in meeting


Screenshot 2: Users can see messages from Facilitator and new agenda tracker on the meeting window



• Facilitator does not require recording and can be used with or without transcription
• Visual timeline markers to track topics and time, with reminders at midway and wrap-up
• Collaborative, real-time notes editable by all participants via the Notes tab
• AI-powered Q&A from meeting and web content
• Task tracking integrated with Planner
• Instant document drafting in Word or Loop
• Enhanced Teams Rooms experience with chat, notes, and timers
• Mobile capture of ad-hoc discussions and action items
• Licensed users can interact with the agent by mentioning it in the chat, for example “@Facilitator add these topics to the agenda…”
  What you can do to prepare:
• No admin action is required
• Notify Copilot-licensed users about Facilitator availability
• Update internal documentation as needed
• Review meeting options to configure Facilitator without transcription:
  • Set Allow Copilot to Only during the meeting in Meeting Options
• Public documentation will be available at launch

Updated December 5, 2025: Task management and document creation capabilities, previously in public preview, are now generally available. This is associated with Roadmap ID 500701.

Microsoft Purview compliance roadmap for these skills:

• eDiscovery for tasks captured in Teams Meetings will begin rolling out in January 2026, and Data Lifecycle Management (DLM) support for tasks will be introduced in the first half of 2026.
• Admins can turn off these capabilities by setting the AllowRosterCreation flag to false. Set-PlannerConfiguration -AllowRosterCreation$:$false

Introduction

Meetings should be more productive—not more work. The Facilitator agent is now generally available for Microsoft 365 Copilot-licensed users. This AI-powered agent helps keep meetings focused, organized, and action-oriented by surfacing agendas, tracking progress, and capturing key highlights in real time. It supports collaboration through a conversational interface and integrates with tools like Planner, Word, Loop, and Teams Rooms.

This rollout includes general availability for core meeting skills and public preview for task management and document creation capabilities.

This message applies to Teams for Windows desktop, Mac desktop, the web, iOS, Android, and Microsoft Teams Rooms (MTR) devices and is associated with Roadmap IDs 478611, 499891, and 500701.

• Preview: Began in March 2025 
• General availability: We will begin rolling out late September and expect to complete by early October.

Who is affected: Microsoft 365 users with Copilot licenses. Facilitator is included with a Microsoft 365 Copilot subscription license and subject to available capacity.

What will happen:

• Facilitator agent will be available for scheduled meetings and ad-hoc discussions
• The Facilitator option is available by default in the Teams meeting experience for licensed users, meaning it appears in the meeting interface if the app is allowed in your tenant. However, it is not added to meetings automatically—meeting organizers or participants must choose to enable it before or during each meeting.
• Facilitator is shipped as an app and is allowed by default, respecting existing app permission policies
• If the Facilitator app is allowed in your tenant, it will appear in the meeting UX automatically
• Users can enable Facilitator before or during meetings

Screenshot 1: Copilot License User can turn on Facilitator in meeting


Screenshot 2: Users can see messages from Facilitator and new agenda tracker on the meeting window



• Facilitator does not require recording and can be used with or without transcription
• Visual timeline markers to track topics and time, with reminders at midway and wrap-up
• Collaborative, real-time notes editable by all participants via the Notes tab
• AI-powered Q&A from meeting and web content
• Task tracking integrated with Planner
• Instant document drafting in Word or Loop
• Enhanced Teams Rooms experience with chat, notes, and timers
• Mobile capture of ad-hoc discussions and action items
• Licensed users can interact with the agent by mentioning it in the chat, for example “@Facilitator add these topics to the agenda…”
  What you can do to prepare:
• No admin action is required
• Notify Copilot-licensed users about Facilitator availability
• Update internal documentation as needed
• Review meeting options to configure Facilitator without transcription:
  • Set Allow Copilot to Only during the meeting in Meeting Options
• Public documentation will be available at launch

Updated September 24, 2025: We have updated the timeline. Thank you for your patience.

Introduction

Meetings should be more productive—not more work. The Facilitator agent is now generally available for Microsoft 365 Copilot-licensed users. This AI-powered agent helps keep meetings focused, organized, and action-oriented by surfacing agendas, tracking progress, and capturing key highlights in real time. It supports collaboration through a conversational interface and integrates with tools like Planner, Word, Loop, and Teams Rooms.

This rollout includes general availability for core meeting skills and public preview for task management and document creation capabilities.

This message applies to Teams for Windows desktop, Mac desktop, the web, iOS, Android, and Microsoft Teams Rooms (MTR) devices and is associated with Roadmap IDs 478611, 499891, and 500701.

• Preview: Began in March 2025 
• General availability: We will begin rolling out late September and expect to complete by early October.

Who is affected: Microsoft 365 users with Copilot licenses. Facilitator is included with a Microsoft 365 Copilot subscription license and subject to available capacity.

What will happen:

• Facilitator agent will be available for scheduled meetings and ad-hoc discussions
• The Facilitator option is available by default in the Teams meeting experience for licensed users, meaning it appears in the meeting interface if the app is allowed in your tenant. However, it is not added to meetings automatically—meeting organizers or participants must choose to enable it before or during each meeting.
• Facilitator is shipped as an app and is allowed by default, respecting existing app permission policies
• If the Facilitator app is allowed in your tenant, it will appear in the meeting UX automatically
• Users can enable Facilitator before or during meetings

Screenshot 1: Copilot License User can turn on Facilitator in meeting


Screenshot 2: Users can see messages from Facilitator and new agenda tracker on the meeting window



• Facilitator does not require recording and can be used with or without transcription
• Visual timeline markers to track topics and time, with reminders at midway and wrap-up
• Collaborative, real-time notes editable by all participants via the Notes tab
• AI-powered Q&A from meeting and web content
• Task tracking integrated with Planner
• Instant document drafting in Word or Loop
• Enhanced Teams Rooms experience with chat, notes, and timers
• Mobile capture of ad-hoc discussions and action items
• Licensed users can interact with the agent by mentioning it in the chat, for example “@Facilitator add these topics to the agenda…”
  What you can do to prepare:
• No admin action is required
• Notify Copilot-licensed users about Facilitator availability
• Update internal documentation as needed
• Review meeting options to configure Facilitator without transcription:
  • Set Allow Copilot to Only during the meeting in Meeting Options
• Public documentation will be available at launch

Updated September 24, 2025: We have updated the timeline. Thank you for your patience. 

Coming soon for Microsoft Teams Rooms Pro: The Teams Pro Management service and portal will be generally available. You will be able to use the remote device management and analytics features of the solution while meeting high security and privacy standards.

This message is associated with Microsoft 365 Roadmap ID 493323.

[When this will happen:]

General Availability (DoD): We will begin rolling out early September 2025 and expect to complete by mid-October 2025.

[How this will affect your organization:]

After this rollout, you will be able to access the Pro Management Portal in your organization at https://devices.dod.teams.microsoft.us/

The new portal will be available by default.

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update your relevant documentation.

Please follow the set up process detailed in Enroll a Teams Room device into Pro Management - Microsoft Teams | Microsoft Learn