(Updated) Microsoft Teams: Room Recommender

Updated November 25, 2025: After further review we have decided not to proceed with this change at this time. We apologize for any inconvenience. 

With this rollout, if no room is booked for the meeting, an AI-generated room suggestion will be sent in the meeting chat an hour before the meeting start time when two or more attendees are co-located in the same building, making in-person collaboration easier. The room suggestion will consider location of participants, room availability, and capacity to find the best space. You can reserve the suggested room with just one click and update the invite for everyone. The organizer must have a Teams premium license for this experience to occur, which is on Teams mobile on iOS.  #MicrosoftPlaces

This message is associated with Microsoft 365 Roadmap ID 482191

[When this will happen:]

General Availability (Worldwide): After further review we have decided not to proceed with this change at this time. We apologize for any inconvenience. 

[How this will affect your organization:]

This will be a default on feature.

For a room suggestion to be generated, a meeting must have:

• Between two to seven attendees with at least two attendees that are co-located
• Teams meeting link
• Organizer has Teams premium
• No room is already booked for the meeting
• No external attendees
• Not an all-day event 

Room suggestions will be generated in buildings where at least two attendees, who haven’t declined the meeting, share the same work location. For instance, if a meeting has four attendees, with two in Building X and two in Building Y, suggestions for both buildings will be sent. Distribution lists are not considered.

If a meeting is moved, canceled, or the suggested room becomes unavailable, the card will update dynamically upon clicking ‘Reserve’.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may also want to notify your team about this change and update any relevant documentation. We recommend making sure that your rooms are properly added to Places directory with a building associated.  

Updated October 17, 2025: We have updated the timeline. Thank you for your patience.

With this rollout, if no room is booked for the meeting, an AI-generated room suggestion will be sent in the meeting chat an hour before the meeting start time when two or more attendees are co-located in the same building, making in-person collaboration easier. The room suggestion will consider location of participants, room availability, and capacity to find the best space. You can reserve the suggested room with just one click and update the invite for everyone. The organizer must have a Teams premium license for this experience to occur, which is on Teams mobile on iOS.  #MicrosoftPlaces

This message is associated with Microsoft 365 Roadmap ID 482191

[When this will happen:]

General Availability (Worldwide): We will begin rolling out mid-January 2026 (previously mid-November) and expect to complete by late January 2026 (previously late November).

[How this will affect your organization:]

This will be a default on feature.

For a room suggestion to be generated, a meeting must have:

• Between two to seven attendees with at least two attendees that are co-located
• Teams meeting link
• Organizer has Teams premium
• No room is already booked for the meeting
• No external attendees
• Not an all-day event 

Room suggestions will be generated in buildings where at least two attendees, who haven’t declined the meeting, share the same work location. For instance, if a meeting has four attendees, with two in Building X and two in Building Y, suggestions for both buildings will be sent. Distribution lists are not considered.

If a meeting is moved, canceled, or the suggested room becomes unavailable, the card will update dynamically upon clicking ‘Reserve’.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may also want to notify your team about this change and update any relevant documentation. We recommend making sure that your rooms are properly added to Places directory with a building associated.  

Updated September 23, 2025: We have updated the timeline. Thank you for your patience.

With this rollout, if no room is booked for the meeting, an AI-generated room suggestion will be sent in the meeting chat an hour before the meeting start time when two or more attendees are co-located in the same building, making in-person collaboration easier. The room suggestion will consider location of participants, room availability, and capacity to find the best space. You can reserve the suggested room with just one click and update the invite for everyone. The organizer must have a Teams premium license for this experience to occur, which is on Teams mobile on iOS.  #MicrosoftPlaces

This message is associated with Microsoft 365 Roadmap ID 482191

[When this will happen:]

General Availability (Worldwide): We will begin rolling out mid-November 2025 and expect to complete by late November 2025

[How this will affect your organization:]

This will be a default on feature.

For a room suggestion to be generated, a meeting must have:

• Between two to seven attendees with at least two attendees that are co-located
• Teams meeting link
• Organizer has Teams premium
• No room is already booked for the meeting
• No external attendees
• Not an all-day event 

Room suggestions will be generated in buildings where at least two attendees, who haven’t declined the meeting, share the same work location. For instance, if a meeting has four attendees, with two in Building X and two in Building Y, suggestions for both buildings will be sent. Distribution lists are not considered.

If a meeting is moved, canceled, or the suggested room becomes unavailable, the card will update dynamically upon clicking ‘Reserve’.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may also want to notify your team about this change and update any relevant documentation. We recommend making sure that your rooms are properly added to Places directory with a building associated.  

Updated August 27, 2025: We have updated the timeline. Thank you for your patience.

With this rollout, if no room is booked for the meeting, an AI-generated room suggestion will be sent in the meeting chat an hour before the meeting start time when two or more attendees are co-located in the same building, making in-person collaboration easier. The room suggestion will consider location of participants, room availability, and capacity to find the best space. You can reserve the suggested room with just one click and update the invite for everyone. The organizer must have a Teams premium license for this experience to occur, which is on Teams mobile on iOS.  #MicrosoftPlaces

This message is associated with Microsoft 365 Roadmap ID 482191

[When this will happen:]

General Availability (Worldwide): We will begin rolling out mid-October 2025 and expect to complete by late October 2025.

[How this will affect your organization:]

This will be a default on feature.

For a room suggestion to be generated, a meeting must have:

• Between two to seven attendees with at least two attendees that are co-located
• Teams meeting link
• Organizer has Teams premium
• No room is already booked for the meeting
• No external attendees
• Not an all-day event 

Room suggestions will be generated in buildings where at least two attendees, who haven’t declined the meeting, share the same work location. For instance, if a meeting has four attendees, with two in Building X and two in Building Y, suggestions for both buildings will be sent. Distribution lists are not considered.

If a meeting is moved, canceled, or the suggested room becomes unavailable, the card will update dynamically upon clicking ‘Reserve’.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may also want to notify your team about this change and update any relevant documentation. We recommend making sure that your rooms are properly added to Places directory with a building associated.